SOS Expenses

Turn a pile of receipts into compliant, approved expenses — in minutes.

Upload receipts in bulk and let AI do the paperwork: extracting receipt data, generating descriptions, and completing expense forms automatically. GST and ABNs are validated against the Australian Business Register, while built-in approval workflows and audit controls keep production expenses accurate, compliant, and moving.

Features

  • Bulk receipt upload

    Drop in a whole pile worth of receipts at once — photos, scans, and PDFs. No more one-at-a-time data entry.

  • AI data extraction

    Merchant, date, amount, GST and ABN are read straight off each receipt and matched to the right card transaction.

  • Auto-generated descriptions

    Clear, consistent expense descriptions written for you from what's on the receipt — whether itemised or summary receipts — ready for coding and approval.

  • GST & ABN validation

    Supplier ABNs and GST are validated against the Australian Business Register so your claims hold up to scrutiny.

  • Built-in approval workflows

    Department and accounts approvals route automatically, with email reminders so nothing stalls in someone's inbox.

  • Audit & compliance controls

    Every change is tracked, warnings flag missing or non-compliant documents, and envelopes export ready for payment.

How it works

  1. Upload your receipts

    Add receipts in bulk from your phone or desktop. We match each one to the matching card transaction automatically.

  2. Let the AI do the paperwork

    Data is extracted, descriptions are written, GST and ABNs are validated, and expense forms are filled in for you.

  3. Review & approve

    Approvers check coded expenses and sign off in a couple of clicks. Warnings surface anything that needs attention.

  4. Export & pay

    Approved expenses are bundled into payment-ready envelopes and sent on — accurate, compliant, and on time.

Pricing

  • Production — $495 / week

    For productions running real card spend at pace.

    • Up to 5 active productions
    • Unlimited receipts
    • Approval workflows & reminders
    • Payment-ready envelopes
    • Audit log & compliance warnings
    • Priority support

  • Studio — $995 / week

    For studio shows and groups managing many productions.

    • Unlimited productions
    • Single sign-on (Google)
    • Role-based access controls
    • Custom approval routing
    • Dedicated onboarding

Frequently Asked Questions

What kinds of receipts can it read?
Photos, scans and PDFs of standard tax invoices and receipts. Merchant, date, amount, GST and ABN are extracted automatically, and supplier details are validated against the Australian Business Register.
Is it built for Australian productions?
Yes. GST handling, ABN validation and tax-invoice compliance checks are designed around Australian requirements for film and television production accounting.
How do approvals work?
Expenses route through department and accounts approval stages automatically, with email reminders. Approvers review the coded expense and sign off — and every action is recorded in the audit log.
Can I get my expenses out for payment?
Approved expenses are grouped into payment-ready envelopes you can export and send on, complete with a summary and supporting documents.
How do I get started?
Create an account and add your first production. If you'd like a walkthrough or have questions about a larger rollout, send us a message and we'll be in touch.